Virtual Assistant

Virtual Assistants (VA) help their employers with daily administrative tasks and schedules. VAs complete their responsibilities remotely at home or in another location of their choice with internet access.

In this role, you are in charge of handling the small details to keep the company moving so that TYPBN executives and management can focus on large company goals. You may communicate with the team on multiple channels, such as email, video calls, Slack, Asana and Voxer.

Other responsibilities include organizing TYPBN files, supporting the CEO on administrative tasks, arranging meetings and travel plans, and helping to create presentation materials. A VA must be able to manage expense reports, orders, and confidential financial information.

Virtual Assistant Responsibilities

Include:

  • Responding to emails and phone calls
  • ​Scheduling meetings and managing schedules
  • ​Maintain online records of Client spreadsheets

Job Brief

We are looking for a responsible and resourceful VA to provide administrative support to our team while working remotely.

As a VA, you will perform various administrative tasks, including answering emails, scheduling meetings, organizing files, as well as tracking and managing expenses, payments and invoices.

For this role, strong internet connection is required along with experience using tools like Slack, Voxer, Asana, and Gdrive. Knowledge of tools like Ontraport, Kajabi and Close are a plus.

Ultimately, you should be able to handle administrative projects and deliver high quality work under minimal supervision.

The ideal candidate is tech savvy, with excellent verbal and written communication skills and super organized.

Responsibilities

  • Answer and direct phone calls; organize correspondence and answer emails
  • ​Organize company’s databases, documentation and files on Google Drive
  • ​Address team’s administrative queries
  • ​Manage social media accounts and replies
  • ​Handle confidential company and client information
  • ​Take notes or transcribe meetings
  • ​Schedule meetings and arrange team calendar
  • ​Schedule meetings with clients
  • ​Arrange payments for vendors, travel and sales expenses
  • ​Create purchase orders and track and manage payments
  • ​Tracking and manage client payments and invoices
  • ​Present excellent client care skills to clients
  • ​Prepare and create presentations and slides as needed; research materials and source for presentations
  • ​Manage travel plans for team if needed

Requirements

  • Two years’ previous experience as a VA or relevant role, or experience in customer service or related field preferred
  • ​High school diploma; additional qualifications as an Administrator or Executive Assistant are a plus
  • ​Excellent verbal and written communication skills
  • ​Tech savvy with proficiency in Gsuite, Slack, Asana, Voxer, Zoom and digital signing tools. Knowledge of Ontraport, Kajabi and Close are a plus
  • ​Experience with word-processing software and spreadsheets (e.g. Google Word/Microsoft Office, Google Sheets/Excel, Google Slides/Power Point)
  • ​Highly organized and able to multitask and work well with fast-paced directions and instructions – able to manage large amounts of files, tasks, schedules and information
  • ​Excellent time management skills
  • ​Knowledge of online calendars and scheduling for team and clients (e.g. Google Calendar, Calendly, ScheduleOnce)
  • ​Self-directed and able to work without supervision
  • ​Able to work nights, weekend, extended hours, and holidays as needed
© Take Your Power Back Now™ LLC | Privacy Policy | Terms of Service | Disclaimer